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    The James

    OSUCCC Administration

    CAMELOT

    Working with Minors

     

    1. Background Checks

    • Any mentor/PI who will have care, custody, or control of youth (high school students) must complete an Ohio BCI fingerprint background check before the program begins.
      • This includes undergraduates, graduate students, and post doctoral scholars.
      • Please send these names to Margaret.Robinson@osumc.edu to get a background check requested.
    • If you have not lived in Ohio for the past five consecutive years, both BCI and FBI checks are required.
    • Background checks must be renewed every four years.
    • Schedule your background check in Doan Hall for easy access.

    2. Required Training

    • All mentors/PIs must complete annual Youth Activities and Programs Policy training via BuckeyeLearn before working with students.
    • Training covers:
      • Recognizing and reporting child abuse or neglect
      • Standards of Behavior for Employees/Volunteers
      • Youth Privacy Principles
    • If you will not exercise care, custody, or control (e.g., limited virtual interaction), you must review and sign the Non-Care, Custody, and Control Responsibilities Training form which will come from the CAMELOT office through DocuSign.

    3. Standards of Behavior

    • You must sign and abide by the Standards of Behavior Form before mentoring begins and this will come from the CAMELOT office through DocuSign.
    • Key expectations:
      • No one-on-one interactions with students unless specifically authorized.
      • Maintain professional boundaries at all times.
      • Do not share personal contact information or engage in private communication outside approved channels.
      • Follow all lab safety and youth protection protocols.

    4. Reporting Obligations

    • If you witness or suspect child abuse or neglect, you must:
      1. Call 911 if the youth is in imminent danger.
      2. If not imminent, call 855-O-H-CHILD (855-642-4453).
      3. Report to CRCO via https://civilrights.osu.edu/ or call 614-247-5838.
    • Good faith reporting is protected under Ohio law.

    5. Program Conduct

    • Mentors/PIs are expected to:
      • Provide a safe, inclusive, and respectful research environment.
      • Supervise students appropriately during lab activities.
      • Ensure students do not work alone in the lab.
      • Follow all university and program safety protocols.

    6. Accountability

    • Failure to comply with these requirements may result in removal from the program and additional university action.